Portrait Session Agreement
**Please read and complete the form below**
PORTRAIT SESSION AGREEMENT
This document is a contractual agreement made between: Haley Sibley/Hello Haley Creative Co. (referred to hereafter as “Photographer”) and Client.
PORTRAIT SESSION: Client is guaranteed up to one hour of shoot time per session (unless multiple hour sessions were booked) and at least 50 edited high resolution digital images. Photographer is not responsible if client and/or key individuals fail to appear or cooperate during portrait sessions. Photographer’s camera is the only camera allowed at the photo session (aside from cell phones or cameras capturing behind the scenes video) because of the distraction it causes.
CANCELLATION/POSTPONEMENT: Client understands that by entering into this agreement, Photographer is foregoing other photographic jobs. In the event of a cancellation of the portrait session/agreement by Client, the amounts paid are non-refundable. 48 hours notice is greatly appreciated.
WEATHER: If it is not possible for a session to take place on a scheduled day due to weather, Photographer will reschedule at the earliest date possible, with no additional charge.
COOPERATION/NO SHOWS: Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions. If the photo session must be rescheduled due to client’s cooperation where the photographer has traveled to reach the destination, additional travel fees will apply.
COPYRIGHT: All images are copyrighted to and remain the property of Haley Sibley/Hello Haley Creative Co.
CLIENT’S USAGE: Client is obtaining digital files and a print release. Client understands that Photographer is not responsible for color and print quality for prints obtained through vendors outside of Hello Haley Creative Co. Prints obtained through Haley Sibley/Hello Haley Creative Co. are for personal use only. Client shall not sell said prints or authorize any reproductions by parties other than Photographer. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from Photographer.
Images received from Haley Sibley/Hello Haley Creative Co. may not be altered from their original version in any way. This includes but is not limited to: turning color images to black and white, filtering or color accenting. Photographs are hand edited to Photographer's standards and reflect on the artist. Unedited images will not be given to the client or third party under any circumstance.
EXHIBITION: Client grants Photographer permission to display selected images resulting from this assignment as an example of Photographer’s work and for entrance into photographic competitions and releases all claims to profits that may arise from use of images.
LIMIT OF LIABILITY: We take the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Photographer’s control, Photographer’s liability is limited to the refund of all payments received, or a re-shoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that Photographer is injured or becomes too ill to attend the portrait session, Photographer will make every effort to reschedule to the earliest possible date.
PORTRAIT FEES: Portrait Sessions fees are $250 for the first hour and $150 for each hour thereafter. This fee covers the session, photographer’s time, creative process, a minimum of 50 digital images, and a print release. A non-refundable deposit of $50 is due at the time of booking.
RETOUCHING, CONVERSIONS AND DIGITAL FILES: Standard retouching includes light blemish and stray hair removal. Complex retouching includes such changes as the removal of scars or heavy blemishes. Tonal conversions include converting color images to black-and-white. Files are automatically lightly retouched and available in color and black and white for no added fee. Complex retouching may result in an additional fee.
DELIVERY: High resolution digital files are delivered via an online site within two weeks (14 days) of session date. The link will be provided to Client by the Photographer. You may download via computer or smart phone only through this site. The price for the digital files is not refundable once delivered, and is not adjustable per client.
ENTIRE AGREEMENT: This agreement contains the entire understanding between Photographer and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.
This completed agreement, once submitted, constitutes an order for one Portrait Session with Haley Sibley/Hello Haley Creative Co.